ennVee Blog

The latest ERP, BI, and Cloud insights, case studies, and white papers.

SUBSCRIBE
    February 18, 2019
    3 MIN READ

    Reducing time-to-payment by implementing and integrating the AP Invoice approval process in Oracle Approvals Management Engine with Oracle E-Business Suite R12.

    Contents

    Want to read it later?

    Download white paper

    Background

    The client is a global manufacturer of physical infrastructure equipment that supports power, communications, computing, control, and security systems. They assist customers in solving business challenges related to data center, enterprise, and industrial environments Its services cater to end-customers directly and OEM's.

    The manufacturer has support operations across more than 120 countries. Because of this massive scale, their overall time-to-payment required a substantial amount of time. In an effort to reduce time-to-payment, and ensure accurate invoices were raised on their clients as quickly as possible, they needed to make their invoicing approval system more efficient.

    ennVee needed to implement and integrate the Oracle AME (Approval Management Engine) AP Invoice approval process with the client's Oracle E-Business Suite ERP system (R12).

    Solution Approach

    A comprehensive solution was designed for the invoice process, including the generation of custom approvals, and enabling users to develop the approved invoice through a customized workflow.

    ennVee implemented AME (Invoice Approval Process based on job hierarchy and approval limits) to Oracle EBS Payables within the company's application architecture framework. This generated AME capabilities that would streamline the entire invoice process and approval workflows.

    Finally, the integration would enable the company to utilize a single set of invoice data between both applications, automatically generate approvals, and send notification messages to the appropriate employee(s). 

    Solution Components:

    • Oracle E-Business Suite (EBS) R12
    • Oracle Approval Management Engine (AME)
    • Workflow

    Solution Process:

    1. Set up AME approval process by creating approval hierarchy, approval groups and rules
    2. Enable the AME setup by using Profile (AME:Installed) and enable Use Invoice Approval Workflow in Payables
    3. Include the Custom Approval Process in Invoice Workflow

    oracle-ame-oracle-ebsr12-integration-diagram

    Steps in Oracle EBS:

    • Setups needed to access the Collection Form
    • Enable "Use invoice Approval Workflow" under setup
      • Payable Options section
    • Set profile option as YES for the profile below:
      • Profile option name1 -- AME:installed

    Outcome and Business Benefits

    The AP Invoice solution helped the company boost the efficiency and effectiveness of its invoice approval process. In fact, the duration of the invoice process was reduced from 3-7 days to less than an hour. This was accomplished by:

    • Streamlining multiple hand-offs for approval with automated workflows
    • Eliminating redundant data
    • Minimizing manual and time-intensive proposal generation
    • Maintaining consistency of invoice approval
    • Sending automated approval notifications with invoice info to superiors

    Want more Oracle AME integration content? 
    Download the Oracle AME to Oracle EBS R12 Integration success stories bundle